Instead of just waiting for your score to come from HUD, do you want to be more proactive in determining your score in advance? HUD shall change an PHA's overall performance rating from troubled to standard or high performer if HUD determines that a change in the rating is warranted because of improved PHA performance and an improved SEMAP score. A separate drafting site This content is from the eCFR and may include recent changes applied to the CFR. SEMAP Ratings - United States Department of Housing and Urban Development SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. [63 FR 48555, Sept. 10, 1998, as amended at 68 FR 37672, June 24, 2003]. (7) Provide for regular evaluation of progress toward improvement. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. Upon receipt of the certification, HUD rates the PHA's performance under each SEMAP indicator in accordance with 24 CFR 985.3. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. 0 points. (1) Annual review. (24 CFR 982 subpart K). (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. Waiting list 15 Reasonable rent 20 Adjusted income 20 UA schedule 5 HQS QC 5 HQS enforcement 10 Slideshow. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (24 CFR part 5, subpart F and 24 CFR 982.516). PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. HUD SEMAP utilization rate: HUD uses a combined indicator to assess agency performance under the Section 8 Management Assessment Program (SEMAP). HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. 3 points. December 1 2022. This final rule amends HUD's regulations for the Section 8 Management Assessment program (SEMAP), by revising the process by which HUD measures and verifies performance under the SEMAP lease-up indicator. switch to drafting.ecfr.gov. 5 points. Similar to current SEMAP indicator 10 points - fewer than 5% more than 2 months overdue; 5 points - 5-10% more than 2 months overdue; 0 points - more than 10% more than 2 months overdue; Possible incentives The maximum number of incentive points awarded to a PHA is 10, although the PHA may not be eligible to earn all incentive points. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. If the HUD verification method for the indicator relies on data in MTCS and HUD determines those data are insufficient to verify the PHA's certification on the indicator due to the PHA's failure to adequately report family data, HUD will assign a zero rating for the indicator. (iv) 30 percent or more of FSS families have escrow account balances, but fewer than 60 percent of the PHA's mandatory FSS slots are filled. result, it may not include the most recent changes applied to the CFR. 985.103 SEMAP score and overall performance rating. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. PowerPoint Templates. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. Slide 2: SEMAP Indicators Overview. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). 5 points. r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.&#Gb"?LBP"@[%KlKCKt~[wZwe6C (1) This indicator shows whether the PHA inspects each unit under contract at least annually. For those PHAs, the SEMAP score and overall performance rating will be determined based only on the remaining indicators in paragraphs (i) through (o) of this section as applicable. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. (a) High performer rating. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. This content is from the eCFR and is authoritative but unofficial. endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. (See 985.3.). (1) This indicator shows whether the PHA inspects each unit under contract at least annually. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. Indicator 1 -Selection from Wait List contact the publishing agency. Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. (1) This indicator applies only to PHAs with mandatory FSS programs. (iii) The percent of Section 8 families with children who moved to low-poverty census tracts in the PHA's principal operating area over the last two completed PHA fiscal years is at least 2 percentage points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year. Where the universe is: the number of admissions in the last year for each of the two quality control samples under the SEMAP indicator at 985.3(a) Selection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reasonable Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal . formatting. Elderly : Semap . (f) Corrective action plans. Aftercare services HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. Except as provided in paragraph (a)(2) of this section, HUD shall assess each PHA's performance under SEMAP annually and shall assign each PHA a SEMAP score and overall performance rating. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. 20 points. There are 14 different categories, or indicators, examined in the SEMAP process.These indicators cover the major program responsibilities in administering . The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. It is not an official legal edition of the CFR. (iv) State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. MTCS means Multifamily Tenant Characteristics System. If you have questions or comments regarding a published document please ( 982.503 of this chapter.) (20 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999; 64 FR 67983, Dec. 3, 1999; 65 FR 16733, Mar. L. 108- 5 points. The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. Deconcentration bonus. (1) this indicator shows whether, following each hqs inspection of a unit under contract where the unit fails to meet hqs, any cited life-threatening hqs deficiencies are corrected within 24 hours from the inspection and all other cited hqs deficiencies are corrected within no more than 30 calendar days from the inspection or any pha -approved Indicators, HUD verification methods and ratings. A low poverty census tract is defined as a census tract where the poverty rate of the tract is at or below 10 percent, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. For example, a report generated on February 15, 2015 (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (c) PHA corrective action plan. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. What are the 14 key indicators of performance? 0 points. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. Displaying title 24, up to date as of 1/13/2023. is available with paragraph structure matching the official CFR The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. 985.3 Indicators, HUD verification methods and ratings. Most PHAs are scored under SEMAP every year (small, non-troubled agencies are scored every two years). This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. 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